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eleventyfest2013-06-14 04:10 pm
such_heights) wrote in eleventyfest2013-06-14 04:10 pm
Entry tags:
Rules & Info
Sign ups coming soon! First, here's some information about how this is all going to work.
Rules adapted from the Lunar New Year Exchange over atwhite_lotus.
Timeline:
Full rules:
1. The basics: This is a gift exchange that will include Eleventh Doctor-era Doctor Who fanworks such as fic, vids, art, podfic, graphics and crafts. Gift posting will start on the first day of September and will be anonymous for a week after posting ends, after which they'll be un-anonymized. Anyone can sign up; you don't need a dreamwidth account to play.
2. The schedule: time is not the boss of you, but we have provided this non-wibby-wobbly timeline for your convenience! Signups will open Friday, June 14th and will close Friday, June 28th at midnight GMT. Assignments will be emailed out on July 1st. Main fanworks will be due to the mods at eleventyfest@gmail.com by midnight GMT August 31st and will be posted daily from September 1st. Information on dropping out and treats scheduling, see below.)
3. How matching will work: You can make three or four requests with different (or overlapping) fanwork types, characters, and ships (or gen/no ship), each with its own free-text request. We'll try to match as many of those things, and as many of your requests, as possible, but we only promise to match one request on characters, types of fanworks, and maximum ratings. You might ask for art for a ship and receive gen or friendshippy art instead. If your signup doesn’t have any possible matches, we may contact you and ask you to expand your offers. At least two of your requests must include characters from Series 5 - 7 of the show (Eleventh Doctor-era); your third or fourth request may include characters from other series of the show or the wider Whoniverse (SJA, Torchwood, Big Finish, etc).
4. Request language: Requests are longer free-text details about the kinds of things you would like. As you're writing your requests, please consider that you might be assigned to someone who typically writes/vids/draws different characters, ships, or sex acts than you do, and please try not to shame or bash anyone's fanwork preferences. It's fine to list the things you don't want (e.g. "I don't like Dream Lord/Doctor fic" or "I prefer gen fic to het or slash"), but please don't say things like "because it's gross" or "everyone who writes X is a loser." If your request includes shaming or bashing language, we might screen your comment to the treats post and ask you to reword it, or contact you about your signup and ask you to reword a request.
4a. If you need more information about your assigned person/their requests: If you have questions about your assigned person, contact a mod at eleventyfest@gmail.com and we'll act as intermediaries to maintain your anonymity.
5. Types of fanworks: You can make or request any combination of art, vids, fic, graphics, podfic, and crafts. We'll also have a write-in space to request or offer other types of fanworks; you could list things like food, costumes, recs sets, or anything else that we haven't listed. If you like your gifts to really be a mystery, you ask for 'any' in the fanwork category -- you might get anything on the list plus anything that anyone writes in.
5a. Crafts and non-digital artwork: If you make or ask for things like costumes, knit items, or paintings, your part of the exchange might be a little more complicated! For people who plan to create physical objects: please contact the mods for our addresses, and send us your fanwork in the mail; we'll send it on anonymously. (Two of us are in the USA and one in the UK, if that makes a difference to your signup plans.) We'll also ask you to make something that can be posted to the community: a digital photo of your work, the pattern for your embroidered TARDIS, etc. If you request crafts: be aware that you might get a physical gift, which will involve one of the mods contacting you for your snail mail address. If you're not comfortable with one of the mods knowing your address, please don't request this category.
6. Minimum fanwork size: fic and podfic must be at least a thousand words, vids must be at least one minute, iconsets must include at least twenty icons, and fanart, other graphics and crafts must be completed pieces (not initial brainstorming or preliminary sketches). Fanart can be figurative, surrealist, abstract, cubist, black and white, full-color, scratchboard, silkscreen, charcoal, photomanip, or anything that you call “fanart.” Anything you make for the "other" category should be equivalently sized.
7. Posting: For posting you have two options. You can a) either send us a copy of your completed fanwork, or b) use our AO3 collection to post it yourself, where it will be anonymous and moderated until after reveals.
Regardless of how you choose to post, please send the mods the html for the headers for your fanwork (eleventyfest@gmail.com or a PM to such_heights, lovelythings, coffeesuperhero, or eleventymod) as ready-to-go html that fits the eleventyfest posting template (coming soon), including content notes section. Please indicate your username and your recipient’s username in your email or PM.
a) To have the mods post your fanwork, send the headers plus the text/image/vid to the mods by the due date. You can send your submission either in the body of the email or as an attachment - if you send us a vid or fanart, we'll host it on our own vimeo or picasa accounts. (If you'd like to, you can also upload your vid/fanart to an anon account yourself, and send us that link.)
b) To use the AO3 collection, you'll need an AO3 account. (If you don't have an account, you can request an invite at the AO3; invites usually take less than a week to arrive.) To post to the collection, you can click on this link to post new works to the collection, or you can search for the EleventyFest collection. If your recipient is also on the AO3, you can indicate their name in your gift headers. Podfic, fanart, and vids can be embedded in fanwork posts at the AO3. After you post, your fanwork will be anonymous and unrevealed - no one will be able to read/watch/listen to it until the moderators reveal it.
8. Dropping out: If you sign up to make a fanwork for the exchange and are unable to do so for any reason, please let the mods know. To drop out, send an email to eleventyfest@gmail.com with the following information: "I signed up for the Eleventy Fest exchange under [username] and will not finish my fanwork before the deadline." You don't need to give us any additional information (but you can if you want to). If you later find you do want to submit a fanwork, please do so!
9. Pinch hits: Pinch hits are requests that don't go through the matching process; they'll happen if we have difficulty matching someone or if someone drops out. Pinch hit information will be sent to an email list; people subscribed to the list can ask to be assigned a request if they see one they like. (To sign up for the pinch hit list, email eleventyfest@gmail.com and tell us you’d like to subscribe, or indicate yes in your signup form.)
10. Treats: Extra presents are always fun! If you're signing up, a post is forthcoming where you can link to your requests or talk more about what kinds of things you like; posting a comment to that post might get you a treat! Or it might not; it's a mystery. Treats will be due by midnight GMT September 7th, but the sooner we get them the easier they'll be to slot into our posting schedule. Treats don't have to meet the minimum wordcount/vid length/art size/number of icons for main fanworks.
11. I don't want to sign up but I do want to make things; what can I do? If you'd like to participate without signing up, you're welcome to make treats for any requests that catch your eye and also to leave prompts at the treats post, or to follow the pinch hit list if you'd like to be assigned a recipient. If you don't want to make anything for the challenge, you can offer to beta people's fanworks in a post that we'll put up at a later date. And of course you can comment on, discuss, or rec fanworks!
Do let us know if you have any further questions or need clarification.
Geronimo!
Rules adapted from the Lunar New Year Exchange over at
white_lotus.Timeline:
Friday June 14th: Signups open
Friday June 28th: Signups close
Monday July 1st: Assignments go out
Saturday August 31st: Assignments due
Sunday September 1st: Posting starts
Full rules:
1. The basics: This is a gift exchange that will include Eleventh Doctor-era Doctor Who fanworks such as fic, vids, art, podfic, graphics and crafts. Gift posting will start on the first day of September and will be anonymous for a week after posting ends, after which they'll be un-anonymized. Anyone can sign up; you don't need a dreamwidth account to play.
2. The schedule: time is not the boss of you, but we have provided this non-wibby-wobbly timeline for your convenience! Signups will open Friday, June 14th and will close Friday, June 28th at midnight GMT. Assignments will be emailed out on July 1st. Main fanworks will be due to the mods at eleventyfest@gmail.com by midnight GMT August 31st and will be posted daily from September 1st. Information on dropping out and treats scheduling, see below.)
3. How matching will work: You can make three or four requests with different (or overlapping) fanwork types, characters, and ships (or gen/no ship), each with its own free-text request. We'll try to match as many of those things, and as many of your requests, as possible, but we only promise to match one request on characters, types of fanworks, and maximum ratings. You might ask for art for a ship and receive gen or friendshippy art instead. If your signup doesn’t have any possible matches, we may contact you and ask you to expand your offers. At least two of your requests must include characters from Series 5 - 7 of the show (Eleventh Doctor-era); your third or fourth request may include characters from other series of the show or the wider Whoniverse (SJA, Torchwood, Big Finish, etc).
4. Request language: Requests are longer free-text details about the kinds of things you would like. As you're writing your requests, please consider that you might be assigned to someone who typically writes/vids/draws different characters, ships, or sex acts than you do, and please try not to shame or bash anyone's fanwork preferences. It's fine to list the things you don't want (e.g. "I don't like Dream Lord/Doctor fic" or "I prefer gen fic to het or slash"), but please don't say things like "because it's gross" or "everyone who writes X is a loser." If your request includes shaming or bashing language, we might screen your comment to the treats post and ask you to reword it, or contact you about your signup and ask you to reword a request.
4a. If you need more information about your assigned person/their requests: If you have questions about your assigned person, contact a mod at eleventyfest@gmail.com and we'll act as intermediaries to maintain your anonymity.
5. Types of fanworks: You can make or request any combination of art, vids, fic, graphics, podfic, and crafts. We'll also have a write-in space to request or offer other types of fanworks; you could list things like food, costumes, recs sets, or anything else that we haven't listed. If you like your gifts to really be a mystery, you ask for 'any' in the fanwork category -- you might get anything on the list plus anything that anyone writes in.
5a. Crafts and non-digital artwork: If you make or ask for things like costumes, knit items, or paintings, your part of the exchange might be a little more complicated! For people who plan to create physical objects: please contact the mods for our addresses, and send us your fanwork in the mail; we'll send it on anonymously. (Two of us are in the USA and one in the UK, if that makes a difference to your signup plans.) We'll also ask you to make something that can be posted to the community: a digital photo of your work, the pattern for your embroidered TARDIS, etc. If you request crafts: be aware that you might get a physical gift, which will involve one of the mods contacting you for your snail mail address. If you're not comfortable with one of the mods knowing your address, please don't request this category.
6. Minimum fanwork size: fic and podfic must be at least a thousand words, vids must be at least one minute, iconsets must include at least twenty icons, and fanart, other graphics and crafts must be completed pieces (not initial brainstorming or preliminary sketches). Fanart can be figurative, surrealist, abstract, cubist, black and white, full-color, scratchboard, silkscreen, charcoal, photomanip, or anything that you call “fanart.” Anything you make for the "other" category should be equivalently sized.
7. Posting: For posting you have two options. You can a) either send us a copy of your completed fanwork, or b) use our AO3 collection to post it yourself, where it will be anonymous and moderated until after reveals.
Regardless of how you choose to post, please send the mods the html for the headers for your fanwork (eleventyfest@gmail.com or a PM to such_heights, lovelythings, coffeesuperhero, or eleventymod) as ready-to-go html that fits the eleventyfest posting template (coming soon), including content notes section. Please indicate your username and your recipient’s username in your email or PM.
a) To have the mods post your fanwork, send the headers plus the text/image/vid to the mods by the due date. You can send your submission either in the body of the email or as an attachment - if you send us a vid or fanart, we'll host it on our own vimeo or picasa accounts. (If you'd like to, you can also upload your vid/fanart to an anon account yourself, and send us that link.)
b) To use the AO3 collection, you'll need an AO3 account. (If you don't have an account, you can request an invite at the AO3; invites usually take less than a week to arrive.) To post to the collection, you can click on this link to post new works to the collection, or you can search for the EleventyFest collection. If your recipient is also on the AO3, you can indicate their name in your gift headers. Podfic, fanart, and vids can be embedded in fanwork posts at the AO3. After you post, your fanwork will be anonymous and unrevealed - no one will be able to read/watch/listen to it until the moderators reveal it.
8. Dropping out: If you sign up to make a fanwork for the exchange and are unable to do so for any reason, please let the mods know. To drop out, send an email to eleventyfest@gmail.com with the following information: "I signed up for the Eleventy Fest exchange under [username] and will not finish my fanwork before the deadline." You don't need to give us any additional information (but you can if you want to). If you later find you do want to submit a fanwork, please do so!
9. Pinch hits: Pinch hits are requests that don't go through the matching process; they'll happen if we have difficulty matching someone or if someone drops out. Pinch hit information will be sent to an email list; people subscribed to the list can ask to be assigned a request if they see one they like. (To sign up for the pinch hit list, email eleventyfest@gmail.com and tell us you’d like to subscribe, or indicate yes in your signup form.)
10. Treats: Extra presents are always fun! If you're signing up, a post is forthcoming where you can link to your requests or talk more about what kinds of things you like; posting a comment to that post might get you a treat! Or it might not; it's a mystery. Treats will be due by midnight GMT September 7th, but the sooner we get them the easier they'll be to slot into our posting schedule. Treats don't have to meet the minimum wordcount/vid length/art size/number of icons for main fanworks.
11. I don't want to sign up but I do want to make things; what can I do? If you'd like to participate without signing up, you're welcome to make treats for any requests that catch your eye and also to leave prompts at the treats post, or to follow the pinch hit list if you'd like to be assigned a recipient. If you don't want to make anything for the challenge, you can offer to beta people's fanworks in a post that we'll put up at a later date. And of course you can comment on, discuss, or rec fanworks!
Do let us know if you have any further questions or need clarification.
Geronimo!